AI Governance
policy templates
Why every A/E/C firm needs a formal AI policy
AI is transforming our industry—from generative design to automated scheduling—but with great power comes real risk. You need more than enthusiasm when using AI—you need guardrails.
Without a firm-specific AI policy, your company faces:
- Data Breaches & IP Loss: Unvetted prompts can leak confidential plans or proprietary specs
- Legal Exposure: Ambiguous ownership of AI-created design or content may violate laws or copyright statutes—and could lead to legal disputes
- Reputational Damage: Unethical or biased outputs undermine client trust and brand credibility
Don't start from scratch
SMPS is committed to helping A/E/C professionals adopt AI responsibly. Our AI Governance Policy Templates help you mitigate risk, protect client and project confidentiality, and ensure ethical AI use across your teams.
Choose the policies you need—each professionally drafted and lawyer-reviewed—so you can start governing AI today:
Your Policy Toolkit includes these templates:
- Firm Overview & Governance Charter
- Operations & Administration
- Marketing & Business Development
- IT & Technology Department
- Human Resources
- Finance
Each template is available for download and delivered as editable Word and PDF documents. Each has been reviewed by A/E/C-savvy and legal counsel. Simply download, customize for your firm, and roll out.
Need guidance on selecting your template and reducing your firm’s risk?
From Adoption to Compliance: Rolling Out Your A/E/C AI Governance Policy
Watch our on-demand webinar—free for SMPS members!
A 40-minute, expert-led session designed to show you why using AI responsibly is non-negotiable—and how to get started.
Key Takeaways:
- Understanding the top AI risks for A/E/C firms (ethics, data privacy, IP ownership)
- Defining clear roles and responsibilities for AI use
- Aligning with key regulations and safeguarding project and client data
- Practical steps to implement and maintain your policy
Cost:
Members: Free
Non-members: $99
AI Resources
AEC.AI™
AEC.AI™ is a two-day interactive learning lab designed for A/E/C marketers and business developers who want to learn AI by doing. Bring your laptop and work alongside AI expert Christopher Penn as you explore real-world applications, experiment with AI tools, and integrate them directly into your workflow.
How To Accelerate Your Content Development Process With AI Tools | Danielle Gray, MBA | On-Demand
Developing content has been a task many marketers believe in, but don’t often have time for in their workday. From brainstorming and writing to editing and sharing, content development can seem daunting while proposals are flying out the door. Luckily, there’s a way to accelerate each stage of your content process using AI tools. In this session, we’ll discuss how and where we can save time (and brain power) to effectively create client-focused content that produces results and generates leads.
Integrating AI Into Business Development | Scott R. Steiding | On-Demand
For many A/E/C professionals, business development isn’t the number-one priority. Project deliverables and deadlines, as well as the need to build business, never go away. Wouldn’t it be great to have additional resources to help provide insight, improve efficiency, and manage lead generation?
This webinar will equip business developers with the knowledge and tools needed to be more efficient. During this on-demand session, discover how to effectively integrate AI into your BD strategy.
AI Quarterly Insight Report
A/E/C Intelligence is provided by the SMPS Foundation, with this insight made possible through the generous support of Andy Zinsmeyer. The SMPS AI Quarterly Insights Report for Q2 2025 delivers 76 pages of expert analysis on the latest trends shaping A/E/C marketing. From AI-powered content personalization to hyper-local engagement strategies, this report uncovers less obvious and non-obvious trends that will impact your marketing success.
Marketer Must-Reads ebook: Technology & AI in A/E/C
Discussions around the impact of expanding technology and the emergence of AI in the workplace from the Marketer journal in partnership with OpenAsset.
